Terms of Use

01Agreement to these terms

These Terms of Use (the “Terms”) are an agreement between you and the team behind Collections. (“we”, “us”, “our”). They govern your use of the Collections. application for Mac, iPhone and iPad (the “App”) and the website collectionsapp.co.nz (the “Site”). By downloading, installing or using the App, or by using the Site, you agree to these Terms and to our Privacy Policy. If you do not agree, do not use the App or the Site.

If you use the App on behalf of a business, gallery, institution or other organisation, you confirm that you have authority to bind it, and “you” includes that organisation.

02Your licence to the App

We grant you a personal, non-exclusive, non-transferable, revocable licence to install and use the App on Apple devices that you own or control, in accordance with these Terms and the App Store's usage rules. The App is licensed, not sold, and we and our licensors keep all rights not expressly granted to you.

You may not copy, modify, adapt, translate, reverse engineer, decompile or disassemble the App, or attempt to derive its source code; rent, lease, lend, sell, redistribute or sublicense it; remove or alter any proprietary notice; or circumvent any technical limit, including the limits of the Free plan.

03Free and Pro

The Free plan is limited in the number of collections and items it can hold. Pro removes those limits and adds features such as PDF reports, Insights, the Curator, loans tracking, collection sharing and library snapshots. The current limits and features of each plan are described on the Site's Pricing page and in the App, and may change over time.

Pro is an auto-renewing subscription, currently US$9.99 per month or US$99.00 per year, purchased through the App Store and billed to your Apple Account. Payment is taken at confirmation of purchase and at the start of each renewal period unless you cancel at least 24 hours before the period ends. You can manage or cancel the subscription at any time in your Apple Account settings; cancelling stops future renewals but does not refund the current period.

Prices are set in the App Store for your region and include applicable taxes where the App Store shows them. We may change the price of Pro; if we do, Apple will tell you in advance and the change will apply only from your next renewal, and only if you agree to it where the App Store requires your agreement.

Refunds for App Store purchases are handled by Apple under Apple's refund policy. We are unable to issue refunds directly.

If your subscription ends, your catalogue stays where it is — on your devices and in your iCloud — and you keep read access to everything, with the Free plan's limits applying to new additions.

04Advertising placements

The Site's Store page offers advertising placements on the Partnerships pages of the App and the Site. Placements are sold to businesses, in trade, and the Consumer Guarantees Act 1993 does not apply to them. The tiers, what each carries and the current rates, per slot and per month in US dollars, are set out on the Store page.

Applying for a placement means paying the application and assessment fee shown on the Store page, currently US$25. The fee is charged when you apply and is non-refundable whether or not the placement is approved. Paying it does not guarantee a placement: every application is reviewed, and we may decline any advert at our discretion, including for fit with the pages, accuracy, or the standards below.

When you pay the fee, your payment method is saved with Stripe, our payment processor. If your application is approved we will tell you by email and start a monthly subscription for the tier you chose, charged to that payment method on approval and then monthly in advance, at the rate shown on the Store page when you applied. Your placement goes live within 24 hours of approval. If your application is declined, nothing further is charged.

You can cancel a placement at any time by emailing sales@collectionsapp.co.nz. Cancellation takes effect at the end of the billing month already paid for, and we do not refund part months. If a payment fails we will ask you to update your payment method; if it is not updated within 14 days we may remove the placement. We may change the rates with at least 30 days' notice by email, and a change applies from your next billing month.

You are responsible for the content of your placement: it must be accurate, lawful and not misleading, and you must hold the rights to any logo, name, mark or copy you give us. You grant us a licence to display that content in the placement. We may edit content to fit the layout and may remove any placement that breaches these Terms, the law or the standards of the pages; if we remove a placement for breach, no refund is due. A placement is not an endorsement by us of the advertiser or its services.

Prices for placements exclude taxes. New Zealand GST is added where it applies. Where a payment is made in a currency other than US dollars, your card issuer's exchange rate and any fees apply. Our total liability to an advertiser in connection with a placement is limited, to the extent permitted by law, to the fees paid to us for that placement in the three months before the event giving rise to the claim.

05Your catalogue and your responsibilities

Everything you put into the App — records, valuations, images, documents, captures and notes — is yours. We claim no rights in it, and because the App is local-first it is never transmitted to us. It is stored on your devices and, if you enable sync, in your own iCloud account.

You are responsible for the content you add and for having the right to add it, including any images, documents and personal information about other people (for example, contacts recorded against a loan or a sale). You are also responsible for keeping backups: the App provides export and snapshot tools in Settings ▸ Backups, and iCloud sync is provided by Apple, not by us.

If you share a collection with someone else, you decide what they can see and change, and you can revoke that access from the App. What they do with what you share is between you and them.

06Acceptable use

You agree not to use the App or the Site:

• for any purpose that is unlawful in New Zealand or wherever you use it;
• to catalogue, document or facilitate dealing in items you are not lawfully entitled to hold;
• to interfere with or disrupt the App, the Site, or the services they rely on;
• to misrepresent App output as an independent appraisal, valuation or certification; or
• in any way that infringes the rights of others.

07The Curator assistant

The Curator is an optional, off-by-default assistant that answers questions about your catalogue using a large language model operated by Anthropic. To use it you supply your own Anthropic API key, and your use of the model is governed by your own agreement with Anthropic, including its usage policies and pricing. We are not a party to that agreement and we do not receive, proxy or store your requests.

AI-generated output can be incomplete, out of date or wrong, and may misread your catalogue. Curator responses are provided for convenience only. Check them against your records before relying on them, and do not treat them as advice of any kind.

08Third-party services

The App and the Site interoperate with services operated by others, including Apple (iCloud, CloudKit, the App Store, Face ID and Touch ID), Dropbox and Microsoft OneDrive (optional backup destinations), Anthropic (the Curator) and Stripe (payments for advertising placements). Those services have their own terms and policies, may change or become unavailable, and are outside our control. We are not responsible for their acts, omissions or availability. References to third parties do not imply endorsement or affiliation, and all trade marks remain the property of their respective owners.

09Not professional advice

The App records, organises and presents information you enter. It does not value your items, insure them or advise you, and nothing in the App or on the Site is financial, investment, insurance, valuation, tax, accounting or legal advice. In particular:

• Valuations and insurance values shown in the App are figures you (or your contributors) have entered. The App stores and presents them; it does not verify, appraise or endorse them. For a reliable valuation, engage a qualified valuer.
• Profit and loss, margins and portfolio statistics are arithmetic performed on your own entries, provided for convenience only.
• Insurance schedules and other reports are generated from your catalogue as you have recorded it. Their completeness and accuracy is your responsibility, and insurers and brokers may have their own requirements as to form, content and verification.

10Intellectual property

The App, the Site, and everything in them other than your catalogue — including the software, design, text, graphics, the Collections. name and mark, and the Catalogue. Collate. Curate. tagline — are owned by us or our licensors and protected by copyright, trade mark and other laws. Nothing in these Terms transfers any of those rights to you.

If you send us feedback, suggestions or ideas about the App, you agree that we may use them without any obligation to you.

11Apple

The App is distributed through the App Store, and Apple's Licensed Application End User Licence Agreement also applies to your use of it. Where these Terms are less restrictive than Apple's, Apple's prevail to the extent of the inconsistency.

You acknowledge that Apple has no obligation to provide maintenance or support for the App; that we, not Apple, are responsible for the App, for any product warranties, for addressing any claim that the App does not conform to a legal or regulatory requirement, and for any claim that it infringes a third party's intellectual property; and that Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce them against you.

You represent that you are not located in a country subject to a United States Government embargo or designated a “terrorist supporting” country, and that you are not on any United States Government list of prohibited or restricted parties.

12Availability and changes to the App

The App and Site are provided on an “as is” and “as available” basis. We may add, change, suspend or discontinue any feature at any time, and we do not promise that the App will be uninterrupted or error-free. We may also release updates that you need to install to keep using the App.

13Disclaimer of warranties

To the maximum extent permitted by law, we exclude all warranties, representations and guarantees not expressly set out in these Terms, whether express, implied or statutory, including any implied warranty of merchantability, fitness for a particular purpose or non-infringement. We make no representation that any information stored in, calculated by or exported from the App is accurate, complete or current.

14Limitation of liability

To the maximum extent permitted by law, we will not be liable for any indirect, incidental, special or consequential loss, loss of profit, loss of data or loss of opportunity arising out of or in connection with the App or the Site, whether in contract, tort (including negligence) or otherwise. Where liability cannot be excluded, it is limited, to the extent permitted by law, to the amount you paid us, for the App or for a placement, in the twelve months before the event giving rise to the claim.

15Consumer guarantees

If you are a consumer in New Zealand, nothing in these Terms limits any rights you have under the Consumer Guarantees Act 1993 or the Fair Trading Act 1986 that cannot lawfully be excluded. If you acquire the App for the purposes of a business (in trade), you agree that the Consumer Guarantees Act 1993 does not apply, to the extent permitted by section 43 of that Act. Consumers elsewhere may have similar rights under local law, and nothing here is intended to exclude them.

16Termination

You may stop using the App at any time by deleting it; any active subscription is managed through your Apple Account. We may terminate or suspend your licence if you breach these Terms. Termination does not affect your catalogue, which remains on your devices and in your iCloud, or any rights and obligations that by their nature should survive, including the intellectual property, disclaimer and limitation of liability sections.

17Changes to these terms

We may update these Terms from time to time. The current version, with its date, is always at collectionsapp.co.nz/terms. If a change is material we will flag it in the App or on the Site before it takes effect. Continuing to use the App after a change takes effect means you accept the updated Terms.

18Governing law

These Terms are governed by the laws of New Zealand, and you submit to the non-exclusive jurisdiction of the New Zealand courts. If any part of these Terms is found unenforceable, the rest continues to apply.

19Contact

Questions about these Terms can be sent to hello@collectionsapp.co.nz.